Invoicing business process description
Invoicing is now China's basic business model of conventional pharmacies. Although recently there have been many new methods of management, such as: Wal-Mart based on zero inventory management thinking, but these new business ideas in China, most of the pharmacy's operations or difficult applications.
Invoicing is simply based on flow of goods to the main line flow and power bills to the amount of flow as a supplementary layer of the three data streams on the purchase, sale and inventory statements.
We can purchase the following statements. Pharmacies as a single entity, the purchase is not from a single vendor purchase process, but the inflow of external entities to pharmacies, to follow the documents subject to articles, such as a normal purchase from the supplier of the invoice to purchase the Inventory Management; to follow the distribution of goods from distribution centers along with the distribution working with into a single management; to transfer cargo between the various pharmacies and transferred to one of the transferred emerging management; In addition to these there are, such as borrowing for the borrower Single borrowing management, also from lending and get into the single's also into management; also due to sales generated by customers returned back into management; also can be expressed as follows sales. Pharmacies as a single entity, a sale is not on the sellers of a single client process, but pharmacies out of the process to outside entities, to follow the documents subject to articles, such as from the normal customer sales and sales of single-issue (wholesale and retail small-ticket) sales management (wholesale management and retail management); to subordinates to follow the distribution chain, distribution and delivery of goods together with the management of orders; to transfer cargo between the various pharmacies arising out of tune One of the transfer of management; In addition to these there are, such as the loan for the borrower's loan management alone, because of borrowing but also the orders necessary to further the management; there for purchase from the supplier, but must have return against the return of the supplier management; in the management of inventories, the main thing is the cargo floor. Before the storage, quality control personnel must first be quality inspection of inbound goods, qualified and then put in storage, during which the goods in inventory, but also safety and quality management according to GSP under the roof project on a regular basis, such as quality inspection, sampling censorship and so on. The warehouse personnel, cargo storage, also began the management and maintenance work. Treasury to write log and archive facilities use and maintenance of the registration form. But also on the Treasury of the cargo space and maintenance management products for the expiration.
"Deposit" and also with the "progress" and "sell" the same data in three separate layers, said cargo layer is based on the physical inventory, focus on the quantity of goods; amount of concern is inventory level in the amount of the number; the business layer is both concerned about. Also can be essential to describe the whole process:
The beginning of the Invoicing, purchase plans can start trigger, the purchase plan can be said that the fuse of Invoicing. Treasury stock is given when the shortage of officers, "police inventory", or by the Manager in accordance with previous sales experience to provide the "purchase" decision, as the basis for generating purchase plan (plan purchase decision-making by managers, the Treasury Police, the customer orders three reached after a comprehensive process, if any distribution, then add subordinates to goods chain applications). Then listed on the purchase plan to purchase commodities and suppliers by famous classification of films according to district personnel assigned to the hands of every purchase, by their contact with the appropriate vendor to vendor to issue purchase requisitions. Pharmacy provider to receive after the purchase application form, to begin preparations for the goods, together with a single delivery pharmacies with the issue. Pharmacy business people initially received the invoice (ie, vendor invoices issued), with the purchase orders were for, that is correct, the warehouse by the warehouse staff. In storage before the first officer from the quality inspection first, the quality of the goods to inspect, in meeting standards, warehouse management by quality inspectors to root out the storage of the physical checks, the same storage the same number on the list, allows the storage. Treasury saving drugs in the meantime, the quality inspection personnel to regularly deposit the goods in accordance with standards of quality inspection GSP drugs tested in the deposit (spot checks, regular submission), and the Treasury Management Treasury to write logs and equipment use and conservation of the Treasury records, and to be valid for cargo space and medicines, maintain and manage. Always keep medicines given in such number and valid statements, and can end in the inventory value at the minimum stock inventory can give the police, the drugs is coming period before the policy can provide the appropriate warning (valid for alarm), so that decision-makers to give decision-making promotion decisions or return the corresponding reflection to reduce losses. Sales motivated, but from the customer's buying needs, so that any other behavior (such as advertising or other promotional activities, can only serve to promote the desire of customers to buy, but can not act as the starting point of sale). To customer needs in the form of customer orders motivated the pharmacy sales process. Business people, after the receipt of customer orders, the first contact with the Treasury to see if this medicine is not enough quantities, as there is no inventory, or inventory is not enough, it draws purchase plan, start a new round of stocking process. For goods, it is necessary to complete a series of sales procedures, staff from the business by the Treasury staff Chuku Dan filled out the library, and also opened a sales list, together with a library of drugs distributed to customers. This completed a process into sales.
In this process, is clear that "progress" and "deposit" with the "marketing" there is a break between the band, "sales" need another event to go alone motivate it, so it looks "off" in the process performance is very isolated, with the "Invoicing" completely different and a whole.
But that is not the case, it is our mindset caused by erroneous understanding, has always believed that "progress" in the first place, there is no "enter" no "deposit" and the "deposit" will have nothing to sell view caused, in fact, the whole "Invoicing", the "marketing" is the first place. In other words, "Invoicing," The whole process, only one lead, which is in the "off" events that occur in customer demand, which is the "Invoicing" driving force. There is no customer demand, "Invoicing" will no longer meaningful.
According to this concept, to try to construct an idealized "Invoicing" model. The "Invoicing" system the only external events are received "customer demand" (customer orders), I began to lead the entire process run. Operational staff receive customer orders, purchasing staff to develop purchasing plans brought to the issue of procurement for suppliers, suppliers of goods in preparation for good after the officer sent to the purchase invoices, purchase for verification, the quality by the warehouse staff check storage, then sales invoices based on customer orders the goods from the Treasury and made sales to customers.
This is a perfect "Invoicing" process. Running process, can be said that the role of the Treasury far not as previously mentioned where the traditional notion of the Treasury What important. In this idealized model, the coffers of the treasury stock can be said from the end to end are in a state of zero inventory. Or, simply can not the Treasury, and the Treasury only in fiction form. Of course, the real perfected the "Invoicing" in daily operations is rare.
Invoicing in the perfect concept, the importance of the three will be re-adjusted. "Sales" as a profit generation, and process the trigger point, sure to become the most important and most visible part was the first place. The "advance" will have to place the second place. "Deposit" is the most important role, because it has even become a dispensable ornament, and only handled more as a physical inspection, receipt, issue such nothing in the information flow on the performance of work . These are also excluded, because Invoicing has always been a kind of MIS. And for the perfect "Invoicing" renamed the "goods into the distribution system" may seem more appropriate.
The concept of perfect Invoicing is undoubtedly a very good idea, it's process clear, simple, reliable, running cost base, since the use of the concept of zero inventory, so real for the enterprise to lift a big burden able to invest more money to go into business. However, in reality, operating in the area used is small, only some of the brokers to use a method similar to that run. Often have increased the "survival" of the proportion, which not only takes up a lot of money, but also to the Invoicing process had become very clear that some of messy. The traditional idea of exactly what Invoicing increased the "save" the proportion of the "deposit" on the top, it has become the core of Invoicing, and "progress" and "marketing" is to maintain this inventory exists. So if the perfect Invoicing but using the concept but in the absence of change in the current case management system, or can not be combined with the reality.
This is not a perfect description of the concept of no use Invoicing, and its clear structure of processes, so we really see the true face of Invoicing, so we are not as volatile pattern of various Invoicing confused trouble. Let us know, Invoicing in the real core and the main structure. Invoicing that exist in any realistic model, will only in this basis, the complex and cumbersome technology, which is separated from all Invoicing Variety core framework of their cases.
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